Project Coordinator

RECRUITMENT NOTICE

Islamic Relief Worldwide-Niger (IR Niger) is recruiting a Project Coordinator  based in Niamey.

Context:

Islamic Relief is a British non-governmental organization established in 1984 to help the world's poorest. Since 2005, Islamic Relief has been working in Niger to help ensure the restoration of human dignity regardless of race, ethnicity or religion through actions it carries out in collaboration with partners. 

Islamic Relief Niger currently operates in all regions of Dosso, Tillabery, and Niamey where it provides support to the most vulnerable in various areas such as agriculture, food security, health and nutrition, education, microfinance, emergency response, sponsorship of orphans and food distributions during the periods of Ramadan and Tabaski.  

As part of the improvement of food security and resilience of vulnerable households, Islamic Relief Niger is looking for a qualified agent to support the implementation of activities in the areas of  Infrastructure, Economic Recovery and  Means of Substances, Agriculture, and Financing.

• SPECIFIC RESPONSIBILITIES

He/she is responsible for the following tasks:

1. Project Planning

• Develop a global project implementation strategy, systems, methods, tools and materials
• Organize project kick-off and closing meetings
• Plan the different stages of project implementation and provide direction by prioritizing and organizing activities and resources to achieve project objectives

2. Monitoring of project implementation 

• Ensure the technical coordination of all activities relating to the various activities related to the improvement of the living conditions of households,
• Supervise and manage the implementation of the project by ensuring that quality and technical standards are taken into account and respected during the implementation of the project
• Organize regular project coordination meetings with project teams
• Ensure that budget consumption and achievement of targeted objectives are reviewed at least once a month as planned in the work plan
• Ensure that project implementation is completed on time, in terms of objectives and budget, using effective M&E systems to achieve desired impacts
• Ensure that projects are implemented in accordance with relevant Islamic Relief guides and technical standards
• Anticipate and mitigate risks and resolve any unforeseen challenges during project implementation
• Ensure the identification of priority training needs of target groups, Ensure the development of training programs in collaboration with program staff.
• Regularly update work plan, results monitoring, PIDs and other relevant documents for effective project management

3. Administration and operational management of project implementation

Finance

• Review BVA(s) and provide accurate forecasts of needs
• Forecast monthly project cash needs and submit them to financial services

Logistics

• Contribute to the development of purchasing plans
•  Send accurate and accurate purchase orders on time
• Contribute to quality controls and purchasing committees to finalize the selection of suppliers according to the applicable scenario
• Confirm the quality of the chosen material if and when necessary
• Ensure proper management and use of inventory and equipment for the project

Administration/HR

• Participate in the recruitment of the technical team (ToRs, development and revision of tests, interviews etc ...)
• Ensure that the project team understands and is able to fulfill their roles and responsibilities
• Track project team work plans and day-to-day activities
• Lead the project team by collaborating with the zone coordinators
• Ensure a positive work environment and good team dynamics
• Conduct regular team evaluations and monitor career management
• Managing interpersonal conflict
• Strengthen the team's skills in relevant areas

4. Transparency

• Ensure that project reports and various documents (list of beneficiaries, Contrant, MOU, attendance sheets etc.) are well done, compiled and archived in accordance with Islamic Relief procedures
• Ensure teams are informed and adhere to Islamic Relief's code of conduct and procedures

5. Security

• Ensure that each member of the project team is aware of security, political, SOPs issues and that they follow them scrupulously
• In collaboration with the relevant Security Officer, monitor the local security situation and inform the Country Director or the Zone/Country Coordinator or the Area Security Officer, of developments through regular written reports
• Contribute to the updating of safety guides in the project intervention area
• Develop and ensure the operation of a safety tree

6. External Relations

• Support, facilitate or carry out liaison and communication activities to actively consult and involve beneficiaries, informing key stakeholders, actors and stakeholders during all stages of project design and implementation
• Cultivate good relations with key humanitarian actors – local and international, including governmental authorities and non-state actors – by regularly participating in technical and bilateral meetings
• Ensure that all contact with beneficiaries is conducted in a respectful and sensitive manner
• If necessary, liaise with donors and work closely with partners on project updates, site visits and other communications
• Identify opportunities for collaboration and coordinate efforts with other organizations to ensure our activities capitalize on theirs without duplicating them

7. Quality control

• Evaluate activities undertaken and ensure efficient use of resources
• Conduct regular field visits to provide supervision and technical advice as well as regular monitoring of the progress of project activities
• Ensure lessons learned are documented, shared, and taken into account in project planning and decision-making
• Ensure quality controls, value-added and impact analyses, identification and capitalization of best practices and lessons learned, and provide relevant feedback for the development of new projects
• Identify and analyze gaps, Islamic Relief's added value, synergies, and opportunities in the areas where the project(s) are implemented and share relevant information with the N+1

8. Reporting

• Provide regular and up-to-date information on progress and challenges faced by supervisors and members of other teams
• Write internal narrative reports and contribute to the development of financial reports through regular budget monitoring
• Contribute to the drafting of external reports on the progress of projects, ensuring the quality and accuracy of the technical information provided.

Qualifications and skills required

• Hold a master's degree (BAC + 4 years) in Agriculture, Livestock, Economy / Microfinance equivalent field in the field of rural development.

Fluency in English is required for this position.

• Have at least 3 years of experience in a similar project coordinator position.
• Experience in an emergency and/or development context
• Experience in budget management
• Ability to coordinate and manage a team
• Ability to work independently and creatively in the field and in capital proceedings
• Excellent oral and written expression
• Strong ability to work in an intercultural context
• Ability to work under pressure

Submission and composition of application files

Composition of the file:

• A cover letter with telephone contact and email address
• Recent curriculum vitae with Three (3) References (supervisor)
• A copy of the identity document

Submission of applications

Candidates interested in applying for this position should send their application by email only to:

niger.hr@ir-niger.org

with Project Coordinator QURBANI PLUS in the subject line, no later than 5:30 p.m. on Tuesday, November 07, 2023.

NB: Islamic Relief guarantees equal opportunities for all. Applications from women and people with disabilities are strongly encouraged.

Only shortlisted candidates will be contacted.