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Administrative assistant (2) (# 5375)

(Publiée le: 18 août 2016 à 16:06:03)

     U.S. Embassy Niamey
    Administration-Gestion
    01-09-2016
Expirée depuis 145 jour(s)

CDD
ND
Niamey (Niger)
High School
Secretarial - Office management
2 ans
Anglais

Logiciels de Gestion


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U.S. Mission Niamey

Vacancy Announcement Number:  2016-28

 

 

 

OPEN TO: All Interested Candidates / All Sources

POSITION: OBO Administrative Assistant (2)
                                   
OPENING DATE:  08/19/2016

CLOSING DATE:  09/01/2016

WORK HOURS:
Full-time 48 hours/week
                   This position is a time limited contract not to exceed three years

SALARY:        Ordinarily Resident (OR):  FSN- 7
           Not-Ordinarily Resident (NOR):  FP- 7
*Final grade/step for NORs will be determined by Washington.

EMPLOYMENT LENGTH:  This position is a time limited contract not to exceed three years


ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.  

The U.S. Mission in Niamey, Niger is seeking eligible and qualified applicants for the position of Administrative Assistant in the Overseas Building Operations Office (OBO).  There are two positions available.
 

BASIC FUNCTION OF POSITION
 

The employee shall provide a wide range of administrative assistance to the Overseas Buildings Operations (OBO) staff which includes the Project Director (PD), Construction Manager (CM) and Washington DC based Construction Executive (CE).  Incumbent will manage a broad scope of complex and diverse matters and provide oversight and coordination of OBO office functions to support construction field office activities.  The responsibilities shall include but are not limited to setting up and maintaining project document control systems, creating and maintaining correspondence, reports, data collection, tracking logs and paper and electronic files.  Maintenance of all office equipment, supplies and furnishings for office efficiency.  Manage the OBO staff calendar of appointments, meetings and reports.
Provide receptionist services including providing general information to callers, assisting callers and visitors in locating the parties they seek, and escorts guests to the appropriate office or project site. Serve as liaison between OBO and Embassy Offices for necessary procurement, contracting, logistics, maintenance and timekeeping actions related to the OBO field office and project support.   


The employee shall work 48 hours per week, Monday through Saturday, and if necessary on a case by case basis, holidays.

QUALIFICATIONS REQUIRED

Applicants must address each required qualification listed below and attach specific information supporting each item.  Failure to do so may result in a determination that the applicant is not qualified.


1.    Education

High School Diploma or host country equivalent and two years post high school study/diploma in secretarial or office management is required.
 
2.    Prior Work Experience

At least five years of office management work is required and with at least two years’ experience in supervising staff is helpful.  Specialized construction office experience with the U.S. Government is beneficial.

OR

High School Diploma or host country equivalent with at least seven years of office management work is required and at least two years’ experience in supervising staff is helpful. Specialized construction office experience with the U.S. Government is beneficial.

1.    LANGUAGE:
  Level IV (Fluent) spoken and written English and French are required. English will be tested.

4.   SKILLS AND ABILITIES:  Tact and grace in managing contacts and relationships with contractor personnel, counterparts at Post, OBO colleagues, and members of the local business and government communities. The candidate must have the ability to maintain a complex system of electronic and hard copy files and records. The ability to type 45 words per minute with a minimum of mistakes is essential. Must be skilled in managing an office budget and have a working knowledge of a variety of office equipment. Typing will be tested.
 
5.   JOB KNOWLEDGE:  A thorough knowledge of office management functions, service, procedures and standard information sources is required.  Good working knowledge of computer systems, LAN administration, and programs used to support secretarial and cost control functions like Microsoft Office Suite (Outlook, Excel, Word, etc.) are required.  Microsoft office skills will be tested.
 
FOR FURTHER INFORMATION:
  The complete position description listing all of the duties and responsibilities may be obtained on our website at http://Niamey.USEmbassy.gov or by contacting the Human Resources Office at 20-72-60-61 Ext. 4015/4146.

HIRING PREFERENCE SELECTION PROCESS:
  When qualified, applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:


(1)    AEFM / USEFM who is a preference-eligible U.S. Veteran*
(2)    AEFM / USEFM
(3)    FS on LWOP**
* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs.  If claiming conditional eligibility for U.S. Veterans’ preference, applicants must submit proof of conditional eligibility.  If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process.  Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.
** This level of preference applies to all Foreign Service employees on LWOP.


ADDITIONAL SELECTION CRITERIA:


1.    Management may consider any of the following when determining successful candidacy:  nepotism, conflicts of interest, budget, and residency status.   

2.    Current OR employees serving a probationary period are not eligible to apply.  Current OR employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report (EPR) are not eligible to apply.

3.    Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.

4.    The candidate must be able to obtain and hold the following: non-sensitive security clearance.

5.    Candidates who are EFMs, USEFMs, AEFMs, or MOHs must have at least one year remaining on their sponsor’s tour of duty to be considered eligible to apply for this position.



EQUAL EMPLOYMENT OPPORTUNITY:
  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.  The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation.  Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.


Appendix (DEFINITIONS)


Eligible Family Member (EFM):
  An EFM for employment purposes is an individual who meets all of the following criteria:  

•    U.S. Citizen or not a U.S. Citizen; and
•    Spouse or same-sex domestic partner (as defined in 3 FAM 1610); or
•    Child, who is unmarried and under 21 years of age or, regardless of age, is incapable of self-support; or
•    Parent (including stepparents and legally adoptive parents) of employee, spouse, or same-sex domestic partner, when such parent is at least 51 percent dependent on the employee for support; or
•    Sister or brother (including stepsisters and stepbrothers, or adoptive sisters or brothers) of the employee, spouse, or same-sex domestic partner when such sibling is at least 51 percent dependent on the employee for support, unmarried, and under 21 years of age, or regardless of age, incapable of self-support; and
•    Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan; and
•    Is under chief of mission authority.



U.S. Citizen Eligible Family Member (USEFM):
  A USEFM for employment purposes is an individual who meets all of the following criteria:

•    U.S. Citizen; and
•    Spouse or same-sex domestic partner (as defined in 3 FAM 1610) of the sponsoring employee; or
•    Child of the sponsoring employee who is unmarried and at least 18 years old; and
•    Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan; and resides at the sponsoring employee’s post of assignment abroad, or as appropriate, at an office of the American Institute in Taiwan; and is under chief of mission authority; or
•    resides at an Involuntary Separate Maintenance Allowance (ISMA) location authorized under 3 FAM 3232.2; or
•    Currently receives a U.S. Government retirement annuity or pension from a career in the U.S. Foreign Service or Civil Service.




Appointment Eligible Family Member (AEFM):
  An AEFM for employment purposes is an individual who meets all of the following criteria:

•    U.S. Citizen; and
•    Spouse or same-sex domestic partner (as defined in 3 FAM 1610) of the sponsoring employee; or
•    Child of the sponsoring employee who is unmarried and at least 18 years old; and
•    Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan (AIT); and
•    Is under chief of mission authority; and
•    Is residing at the sponsoring employee's post of assignment abroad or, as appropriate, at an office of the American Institute in Taiwan; and
•    Does NOT currently receive a U.S. Government retirement annuity or pension from a career in the U.S. Foreign Service or Civil Service.  



Member of Household (MOH):  An individual who accompanies or joins a sponsoring employee, i.e., sponsor is a direct hire employee under Chief of Mission authority, either Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad at a U.S. mission, or at an office of the American Institute in Taiwan.  A MOH is an individual who meets the following criteria:  

(1)    Not an EFM and therefore not on the travel orders or approved through form OF-126 Foreign Service Residence and Dependency Report of the sponsoring employee; and
(2)    Officially declared by the sponsoring U.S. Government employee to the Chief of Mission (COM) as part of his or her household and approved by the COM; and
(3)    Is a parent, grandparent, grandchild, unmarried partner, adult child, foreign born child in the process of being adopted, father, mother, brother, sister, father-in-law, mother-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half-brother, or half-sister who falls outside the Department’s current definition of Eligible Family Member 14 FAM 511.3.  A MOH may or may not be a U.S. Citizen.

Not Ordinarily Resident (NOR)
– An individual who meets the following criteria:

•    An EFM, USEFM or AEFM of a direct-hire Foreign Service, Civil Service, or uniformed service member permanently assigned or stationed abroad, or as appropriate, at an office of the American Institute in Taiwan; or
•    Has diplomatic privileges and immunities; and
•    Is eligible for compensation under the FS or GS salary schedule; and
•    Has a U.S. Social Security Number (SSN); and
•    Is not a citizen of the host country; and
•    Does not ordinarily reside in the host country; and
•    Is not subject to host country employment and tax laws.

Ordinarily Resident (OR) – An individual who meets the following criteria:
•    A citizen of the host country; or
•    A non-citizen of the host country (including a U.S. citizen or a third-country national) who is locally resident and has legal and/or permanent resident status within the host country and/or who is a holder of a non-diplomatic visa/work and/or residency permit; and/or  
•    Is subject to host country employment and tax laws.  


Voir les Conditions ci-dessous

HOW TO APPLY:  Applicants must submit the following documents to be considered.  Failure to do so may result in a determination that the applicant is not qualified.
1.    Universal Application for Employment (UAE) (Form DS-174), which is available on our website: http://Niamey.USEmbassy.govor by contacting Human Resources.  (See “For Further Information” above);          
      
1.     Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.) All applicants must address each selection criterion detailed in the Vacancy Announcement with specific and comprehensive information and supporting documentation for each item.  Candidate MUST attach copies of supporting documentation for required qualifications to include, but not limited to:    
2.    
a.    Copy of two years post high school study/diploma in secretarial or office management is required.  
b.    Work attestations for all relevant work experience.
c.    Driver’s License
d.    Local Work permit or proof of Nigerien citizenship. ALL ORDINARILY RESIDENT (OR) APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.  
e.    Other as required/designated in Vacancy Announcement.
 
WHERE TO APPLY:

Human Resources Office     
Mailing Address:          BP 11201
E-mail Address:          HRONiamey@state.gov   

Bureau US EMBASSY
HRONiamey@state.gov
http://Niamey.USEmbassy.gov
(227) 20-72-26-62/63, Ext. 4015 or 4479

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