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Administrative Assistant (# 5790)

(Publiée le: 22 décembre 2016 à 11:21:29)

U.S. Embassy Niamey
Administration-Gestion
04-01-2017
Expirée depuis 170 jour(s)

CDD
ND
Niamey (Niger)
BAC+3 - Licence 3
Office management - Business administration...
3 ans
Français - Anglais


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U.S. Mission Niamey   Vacancy Announcement Number:  2016-42

OPEN TO:                 All Interested Candidates / All Sources

POSITION:                Administrative Assistant (MCC)

OPENING DATE:     December 22, 2016 

CLOSING DATE:     January 04, 2017 

WORK HOURS:       Full-time 40 hours/week

                                  

 SALARY:                   Ordinarily Resident (OR):  FSN-7

           Not-Ordinarily Resident (NOR):  FP-07

*Final grade/step for NORs will be determined by Washington.

 

 ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION. 

 

The U.S. Mission in Niamey, Niger is seeking eligible and qualified applicant for the Administrative Assistant position with the Millennium Challenge Corporation.

 

 

BASIC FUNCTION OF POSITION  

 

Under the supervision of the Resident Country Director (RCD), the incumbent is responsible for all administrative and routine programmatic functions related to Millennium Challenge Corporation (MCC) office operations in Niger. The Administrative Assistant performs a variety of administrative and programmatic duties supporting the RCD and Deputy RCD with managing overall in country operations.  Position will serve as sole administrative assistant to the Resident Country Director and other senior managers. Position will also be responsible for all office support  and will be the principal liaison between US Embassy management staff and MCC staff in administrative matters, office procurement requests travel logistics, records maintenance and will assist on budget tracking, and generating financial reports.

 

 

QUALIFICATIONS REQUIRED

 

Applicants MUST address each required qualification listed below and attach specific information supporting each item.  Please see the specific directions below under “how to apply”.  Failure to do so may result in a determination that the applicant is not qualified.

  

  1. EDUCATION: Completion of secondary school and two years university studies or host country equivalent in office management/business administration is required.

 

  1. 2.    EXPERIENCE: Minimum of three years of progressively responsible experience in office/administrative or secretarial support, business administration, or program management support is required. 

 

  1. 3.    LANGUAGE:  Level III (Good working knowledge) speaking/reading/writing French, Level III (Good working knowledge) speaking/reading/writing English are required.  English will be tested. 

 

 

4.   SKILLS AND ABILITIES: Demonstrated oral and written communication skills and the ability to work in a fast paced and complex office environment and to effectively take on and complete multiple tasks in a team environment. Strong organizational skills demonstrated by the ability to organize files, and create organization in a systemic and consistent manner. Demonstrated ability to use software applications such as Microsoft Word, Excel, Outlook, etc. Must have keyboard skills at intermediate level. The incumbent must also possess excellent research capabilities, willingness, ability and effectiveness in working on a wide variety of projects, ability to work effectively in teams and with staff from across MCC groups, ability to work independently and to assume new and increasingly challenging tasks. Will be tested.

 

 

5.   JOB KNOWLEDGE: Thorough knowledge of business principles, concepts, and methodology involved in administering document and data management systems and other aspects of an office environment is required. General knowledge of MCC’s mission and USG policies and procedures for travel and time and attendance required.    

   

 

FOR FURTHER INFORMATION:  The complete position description listing all of the duties and responsibilities may be obtained on our website at http://Niamey.USEmbassy.gov or by contacting the Human Resources Office at 20-72-26-61 Ext. 4015/4146.

 

HIRING PREFERENCE SELECTION PROCESS:  When qualified, applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

 

HIRING PREFERENCE ORDER:

 

(1)  AEFM / USEFM who is a preference-eligible U.S. Veteran*

(2)  AEFM / USEFM

(3)  FS on LWOP**

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs.  If claiming conditional eligibility for U.S. Veterans’ preference, applicants must submit proof of conditional eligibility.  If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process.  Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.

** This level of preference applies to all Foreign Service employees on LWOP.

 

 

ADDITIONAL SELECTION CRITERIA:

 

  1. Management may consider any of the following when determining successful candidacy:  nepotism, conflicts of interest, budget, and residency status.   

 

  1. Current OR employees serving a probationary period are not eligible to apply.  Current OR employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report (EPR) are not eligible to apply.

 

  1. Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.

 

  1. The candidate must be able to obtain and hold the following: non-sensitive security clearance.

 

  1. Candidates who are EFMs, USEFMs, AEFMs, or MOHs must have at least one year remaining on their sponsor’s tour of duty to be considered eligible to apply for this position.

 

 

 


Voir les Conditions ci-dessous

HOW TO APPLY:  Applicants must submit the following documents to be considered.  Failure to do so may result in a determination that the applicant is not qualified.

  1. Universal Application for Employment (UAE) (Form DS-174) in French or English, which is available on our website: http://Niamey.USEmbassy.gov or by contacting Human Resources.  (See “For Further Information” above);          

 

  1.  Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.) All applicants must address each selection criterion detailed in the Vacancy Announcement with specific and comprehensive information and supporting documentation for each item.  Candidate MUST attach copies of supporting documentation for required qualifications to include, but not limited to:      

 

  1. Copy of completion of secondary school and two years university studies or host country equivalent in office management/business administration is required.
  2. Work attestations for all relevant work experience.
  3. Driver’s License
  4. Local Work permit or proof of Nigerien citizenship. ALL ORDINARILY RESIDENT (OR) APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION. 
  5. Other as required/designated in Vacancy Announcement.

  

WHERE TO APPLY:

 

Human Resources Office  

Mailing Address:                 BP 11201 

E-mail Address:                    HRONiamey@state.gov                  

 

EQUAL EMPLOYMENT OPPORTUNITY:  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.  The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation.  Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

 

 

 

U.S. Embassy
HRONiamey@state.gov
http://Niamey.USEmbassy.gov
20 72 26 61

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